Transfer Guidelines of Kendriya Vidyalaya Sangathan: Kendriya Vidyalaya Sangathan (KVS) is a central government educational institution in India. The transfer policy of KVS for its employees (teachers and Non teaching staff members) is designed to ensure a fair and transparent process for the transfer of employees from one location to another. Currently (31st March 2023) total 1252 Kendriya Vidyalayas are running under Kendriya Vidyalaya Sangathan (KVS). The KVS transfer policy is designed to balance the needs of the organization with the welfare of its employees, while ensuring a fair and transparent process for all.
Objective of KVS Teaching & Non Teaching posts Transfer
KVS stands for Kendriya Vidyalaya Sangathan, which is a system of central government schools in India. KVS Transfer refers to the transfer of teaching and non-teaching staff members from one Kendriya Vidyalaya school to another.
The objective of KVS Transfer is to ensure a fair and equitable distribution of teachers and staff members across Kendriya Vidyalaya in different parts of India. This helps to ensure that every KVs an adequate number of qualified teachers and support staff, and those students receive a high-quality education regardless of their location.
KVS Transfer also helps to provide career opportunities and growth for teachers and staff members, as they can apply for transfers to schools that offer better prospects or are closer to their homes. This can improve morale and job satisfaction among the KVS workforce, which in turn can have a positive impact on the quality of education provided to students.
KVS Transfer Guidelines: Applicability
The KVS Transfer policy is applicable to all teachers and non-teaching staff viz., all categories of teachers, Librarian, Head Master, Assistant and all Group C employees of Kendriya Vidyalaya Sangathan (KVS) in India. The policy outlines the rules and procedures for the transfer of KVS employees from one school to another, including both regular and contractual employees.
As per the KVS Transfer policy and Guidelines, all employees are eligible for transfer after completing a minimum years of service at their current posting. However, there are certain exceptions to this rule, such as transfers due to administrative reasons, medical grounds, spouse grounds, etc.
It’s important to note that the KVS Transfer policy is subject to change and may vary from time to time based on the prevailing circumstances and requirements of the organization. Employees are advised to check the latest guidelines and rules related to KVS Transfer before applying for a transfer or seeking any clarification on the policy.
Types of KVS Transfer
Transfer may broadly be classified in two types,
- Administrative Transfer: It is the KVS orders suo motu in the exigencies of service and administration and in public interest.
- Request Transfer: It is effected based on the request of an employee.
Here are some of the key points of the KVS transfer policy:
- All employees of KVS are subject to transfer at any point in time, based on the administrative requirements of the organization.
- The transfer policy is reviewed and revised periodically, based on the changing needs of the organization and the feedback from employees.
- The transfer orders are issued by the KVS headquarters in consultation with the regional offices and the concerned schools.
- The transfer orders are generally issued in the months of May and June, before the start of the new academic session.
- The transfer orders are based on a combination of factors such as the employee’s seniority, performance, personal circumstances, and the administrative needs of the organization.
- Employees who have completed a minimum of 3 years of service in a particular location are eligible for transfer.
- Employees who are due for retirement within the next two years are generally not transferred, unless there are exceptional circumstances.
- Employees can submit a request for transfer under certain conditions, such as medical grounds, spouse’s transfer, and extreme hardship.
The transfer orders are generally final and binding, and employees are expected to comply with the orders within the stipulated time period.
Transfer Guidelines for Teachers (up to PGTs) and others up to Assistant
Factors, Points and Calculation of Displacement Count of an Employee for Displacement Transfer
Displacement Count of an employee shall be computed by assigning appropriate points to such appropriate factors considered material for displacement as per the following:
| Factors | Points to Be Counted as on 30th June Of the Year |
| Stay at a station in the same post as on 30th June in complete years. Clarification: (a) Period of absence on any account shall also be counted for this purpose. (b) If an employee returns to a station X on request after being transferred from X within three years, the stay of such an employee at X shall be number of years spent at X before being transferred plus number of years spent after coming at X. However, if an employee returns to station, after a period 02 years in Very Hard (existed earlier) and 03 years from Hard/North East Region (NER) station, the stay shall be counted afresh. Note: Category of Very Hard Station is abolished w.e.f. year 2017 | +2 For each completed year |
| Annual Performance Appraisal Report Grading for the last two years. | +2 For each completed year |
| Employees below 40 years (as on 30th June of the year) who have not completed one tenure at Very Hard (existed earlier)/Hard /NER stations (during entire service on any post). | Y/N (Indicate Y for Yes and |
| Less than three years to retire (LTR) Death of family person (DFP)/ Widow / Single Parent / Medical ground (MDG) Clarification: If an employee qualifies for more than one ground the points shall be limited to a maximum of ( – ) 50 only. | – 50 |
| Spouse, if a KVS Employee and posted at the same station or within 100 km | – 50 |
| Spouse, if a Central Government/Central Govt. Autonomous body/ Central Govt. Public Sector Undertaking/Defence employee and Central Armed Police Forces employee posted at the same station or within 100 km | – 40 |
| Spouse, if a state Government/ State Govt. Autonomous body/ State Govt. Public Sector Undertaking Employee and posted at the same station or within 100 km | – 30 |
| Woman employee who is not spouse of a KVS / Defence / Central or State Govt. (or its autonomous body/ its public sector Undertaking) / Central Armed Police Forces employee or an unmarried lady | – 20 |
| Physically Challenged employees. | – 60 |
| Members of recognized associations of KVS staff who are also members of JCM at KVS regional offices and/or KVS Headquarters. | – 25 |
| Award winning employees: (a) National award given by the President of India (b) KVS National Incentive award (c) KVS Regional Incentive Award Clarification: If an employee has won any two or all the three awards then the maximum concession of marks shall be given as (-) 6 | – 6 – 4 – 2 |
| Total Displacement Count | Total score of all the points |
KVS Transfer Guidelines & Policy for Request Transfer of KVS Employee
A Request Transfer of KVS Employee refers to the process by which a Kendriya Vidyalaya Sangathan (KVS) employee can apply for a transfer to a new location or school. The employee needs to make a formal request for transfer and provide the necessary details and reasons for the transfer.
The KVS Transfer policy provides guidelines for employees who wish to request a transfer. As per the policy, an employee can request a transfer under certain circumstances, such as completing the minimum required years of service at their current location, medical grounds, spouse grounds, and administrative reasons.
To request a transfer, an employee needs to submit a transfer application to their current KVS school principal or head of the department, who forwards the application to the KVS administration. The transfer application should include the employee’s personal details, current posting details, the desired location, reasons for the transfer, and other relevant information.
Once the transfer application is received by the KVS administration, it is evaluated based on the transfer policy guidelines and organizational requirements. The transfer decision is then communicated to the employee by the KVS administration. It’s important to note that the KVS Transfer policy is subject to change and may vary from time to time based on the prevailing circumstances and requirements of the organization. Employees are advised to check the latest guidelines and rules related to KVS Transfer before applying for a transfer or seeking any clarification on the policy.
Factors, Points and Calculation Of Transfer Count Of An Employee For Request Transfer
| SN | Factors | Points to Be Counted as on 30th June Of the Year |
| 1 | Active Stay at a station in the same post as on 30th June for all stations (periods of continuous absence of 30 days or more at normal station and 45 days or more at Hard/NER stations shall not be counted) Clarification: An employee whose transfer order is issued on or after 20th June during the process of annual transfer Shall be allowed to count the period from 01st July till the date of issue of the transfer order + admissible joining time, taken together for counting a tenure at Hard/NER station | +2 For each completed year |
| 2 | Annual Performance Appraisal Report (APAR) Grading for the last two years. If the report for any of the last two years is not written or is unavailable, APAR for the corresponding previous year will be considered. | +2 for outstanding grading for each year. |
| 3 | Award winning employees: (a) National award given by the President of India (b) KVS National Incentive award (c) KVS Regional Incentive Award Clarification: If an employee has won any two or all the three awards then the maximum concession of +6 marks shall be given. | +6 +4 +2 |
| 4 | Spouse if working in KVS at the requested station or within 100 km. | +50 |
| 4 a. | Spouse, if a KVS Employee and posted at the same station or within 100 km | +40 |
| 5 | Spouse, if working in a Central Government/Central Govt. Autonomous body/ Central Govt. Public Sector Undertaking/ Defence / Central Armed Police Forces employee at the requested station or within 100 km. | +30 |
| 6 | Less than three years to retire (LTR)/ Death of family person (DFP)/ Medical ground (MDG)/Widow/ Single Parent. Clarification: (a) if an employee qualifies for more than one ground the points shall be limited to a maximum of +50 only. (b) Further. If an employee has already secured a request transfer in previous year(s) on the basis of these grounds, then points shall not be given again. | +50 |
| 7 | Completion of tenure (03 years) in Hard/NER stations at present place of posting | +55 |
| 8 | Physically challenged employee. Further, if an employee has already secured a request transfer in previous year(s) on the basis of this ground, the points shall not be given again in the same post. | +60 |
| 9 | Woman employee who is not spouse of a KVS/ Defence / Central or State Govt. (or its autonomous body/ its public sector undertaking) / Central Armed Police Forces employee or an unmarried lady. Clarification: Women employees eligible for points under serial no. 4, 4(a), 5 and 6 herein above shall not be eligible for this Transfer points. | +20 |
| 10 | Members of recognized associations of KVS staff who are also members of JCM at KVS regional offices and/or KVS Headquarters. Clarification: NJCM members shall claim these transfer counts for seeking transfer anywhere in the country whereas RJCM members shall claim these transfer counts for seeking transfer within the same region only. | +25 |
| 11 | Total Displacement Count | Total score of all the points |